PROMART E-COMMUNICATIONS POLICY Last Revised: June 1, 2018
ELECTRONIC COMMUNICATIONS DELIVERY POLICY This policy describes how SAP delivers communications to you electronically. Your agreement with the ProMART Platform payment processor describes how the ProMART Platform payment processor delivers communications to you electronically.
SAP may amend this policy at any time by posting a revised version on the ProMART website. The revised version will be effective at the time SAP posts it.
ELECTRONIC DELIVERY OF COMMUNICATIONS You agree and consent to receive electronically all communications, agreements, documents, notices and disclosures (collectively, “Communications”) that SAP, any Vendor, or a third-party payments processor provides in connection with your ProMART Platform account (“Account”) and your use of the ProMART Platform. Communications include:
agreements and policies you agree to (e.g., the ProMART Participation, ProMART-Vendor Terms, and the ProMART Privacy Policy), including updates to these agreements or policies; annual disclosures; transaction receipts or confirmations; Account statements and history; any federal and state tax statements SAP, any Vendor, or the ProMART Platform third party payment processor is required to make available to you; and any other ProMART Platform, Account or transaction information. You agree that these Communications may be provided to you through the ProMART Platform, by posting them on the ProMART website and/or by emailing them to you at the primary email address associated with your Account or listed in your ProMART Platform user profile.
HARDWARE AND SOFTWARE REQUIREMENTS In order to access and retain electronic Communications, you will need the following computer hardware and software:
a computer with an Internet connection; a Chrome web browser version 54.0 and above with cookies enabled; Adobe Acrobat Reader version 10.0 and above to open documents in .pdf format; a valid email address (your primary email address associated with your Account); and sufficient storage space to save past Communications or an installed printer to print them. SAP will notify you if there are any material changes to the hardware or software needed to receive electronic Communications from SAP. By giving your consent you are confirming that you have access to the necessary equipment and are able to receive, open, and print or download a copy of any Communications for your records. You may print or save a copy of these Communications for your records as they may not be accessible online at a later date.
HOW TO WITHDRAW YOUR CONSENT You may withdraw your consent to receive Communications electronically by contacting us via the “Contact Us” link at the bottom of the ProMART website. If you fail to provide, or if you withdraw, your consent to receive Communications electronically, SAP reserves the right to deny your application for an Account, restrict or deactivate your Account, and/or close your Account.
After you consent to receive Communications electronically, you may withdraw your consent to receive any IRS tax form (e.g., 1099-K) electronically by contacting us as described above. You will continue to receive all your other Communications electronically, but SAP will send IRS tax forms it is required to provide you, if any, by U.S. Mail.
UPDATING YOUR CONTACT INFORMATION It is your responsibility to keep your primary email address up to date so that SAP can communicate with you electronically. You understand and agree that if SAP sends you an electronic Communication but you do not receive it because your primary email address on file is incorrect, out of date, blocked by your service provider, or you are otherwise unable to receive electronic Communications, SAP will be deemed to have provided the Communication to you.
Please note that if you use a spam filter that blocks or re-routes emails from senders not listed in your email address book, you must add ProMART to your email address book so that you will be able to receive the Communications SAP sends to you.
You can update your primary email address or street address at any time by logging into the ProMART Platform website, and selecting your Profile. If your email address becomes invalid such that electronic Communications sent to you by SAP are returned, SAP may deem your Account to be inactive, and you will not be able to conduct any activity using your Account until SAP receives a valid, working primary email address from you.